Project Management Consulting (PMC)

Operational procedures for procurement providing organization and traceability

CAPEX

• Assistance in CAPEX preparation

Pre-Bid

• Initial sourcing strategy for material and service
• Decision for contracting model (EPC, Unit Price, LS and others)
• Vendor-list and technical qualification survey of selected companies
• Bid documents (ITB) based on project specification

Bid Procurement

• Vendors evaluations and audit
• Preparation of tender documents (RFP);
• Bid documentation and Q&A
• Analysis of technical and commercial offers
• Report with the analysis and decision for the project
• Participation on the negotiation round
• Evaluation of long lead materials that could impact on project execution

Legal

• Support of customer on the legal technical aspects documents, tenders & contracts
• Verification of penalties, liabilities, requisitions and duties on the legal documents

Understanding of all project goals & definition and set up of the matching strategy

Documentation / Interface Management

• Ensuring that the system holds and maintain proper, accurate and detailed project documentation
• Definition of documentation approval process and communication plan

Project plans

• Establishment of a customized PEP – Project Execution Plan
• Definition of the main project activities to be managed and monitored: 5W2H

Scheduling

• Detailed schedule identifying the project critical path and opportunities
• Creation of a regular meeting with all project team to avoid project delays and keep team focused on the execution plan
• Highlighting the critical activities for the construction and discuss alternatives

Risks

• Risk identification and mitigation strategy
• Evaluation of probability of risk event occurrence and its effect
• Risk Management Plan

Control over processes, procedures, and follow-through to guarantee that the owner’s objectives are met

Contract Management – Project Controls

• Cost & Finance Control - Actual x planned
• Project forecast view and variance (over/under amount)
• Change Orders – Implement project change management process
• Management control

Construction supervision & Quality Management

• Verify if service execution meets the customer requirements and expectations
• Assure that the materials, products, methods perform accordingly

HSE Management

• HSE Management System provides a safe, secure, and healthy work environment for the staff
• Verification of PPE’s, legal documents, construction site, works release, daily reports and training

Risk Management

• Update the risks based on the plan developed in the early phases
• Risk identification and mitigation strategy
• Evaluation of probability of risk event occurrence and its effect
• Risk Management Plan

Assurance of functionality by attesting that all systems and components are effectively executed

Comissioning

• Consistency with the design and the owner’s needs for project completion
• Anticipation of the commissioning plan during engineering phase

Acceptance of work

• Coordination of the commissioning activities in a logical, sequential, and efficient manner
• Punch-list and closeout phase
• Request the as-built designs and verify the adherence to the construction

Closeout documentation

• Completion of closeout documentation – As built, data book, warranties, manuals, legal documents
• Close of agreements, claims and acquisition processes
• Project delivery to the operational team

Increase safety, quality, asset availability and reliability

Expediting

• Monitoring of the production status with regard to compliance and quality requirements
• Initiation of countermeasures in case of discrepancies.
• Focus on delivery on time and on quality of the ordered goods

Factory Acceptance Test (FAT)

• Verification regarding compliance of a system or component features with the codes and standards before leaving the factory
• Review test procedures and witness the functionality tests (pressure test, safety parameters test, performance tests, etc.)

Vendor inspection

• Evaluate if the supplier will have the right maturity level, resources, capability, regulatory compliance, delivery capacity and fabrication phases to meet the customer requirements

Pre-shipment Inspection

• Dimensional verification of the asset so that it can be shipped
• Evaluation of storage conditions (dimensions, seals, protection), technical and legal documentation (asset and ship), packing lists, quantities and destination